ApacheCon US 2003 Speaker Agreement
Speaker: Doc Searls
-/-
Instructions
Thanks for offering to speak at
ApacheCon US 2003! This is your speaker
information package. It includes the speaker agreement,
a book reference form, and information about registering
and making travel/hotel arrangements.
Please read it completely.
Here are the things you need to do:
1.
Read, sign, and fax the speaker agreement (pages
through
)
to
+1 818 764 9321 .
2.
DON'T contact the hotel for your lodging arrangements!
They won't know to put your room on the master bill.
See the last few pages for instructions on this and
arranging your travel. Please email this information to
speaker-travel@apachecon.com.
3.
Log on to the ApacheCon site and make sure your information
(telephone numbers, email and surface mail addresses,
et cetera) is all correct. Choose the
'edit personal details' link after logging on.
4.
While logged on to the ApacheCon site, choose the
'register for ApacheCon US 2003'
link from the attendee options page, and go through
the registration process. You should see a speaker
discount note reducing the conference registration
fee to US$ 0; if you don't, please let us know
by sending mail to
planners@ApacheCon.Com.
Also, make your travel and lodging arrangements as described
at the end of this package.
Thanks again! We look forward to seeing you in Las Vegas, Nevada!
ApacheCon US 2003 Speaker Agreement
This letter is an agreement between
Doc Searls ("Speaker") and
Security Travel ("Security") for services
to be rendered by Speaker as
a speaker at the
ApacheCon US 2003 conference being held
16-19 November 2003 at the Alexis Park Resort in Las Vegas, Nevada, US.
Speaker Commitments
Speaker agrees to prepare and present technical content and instruction
at the conference as described in the following sections.
Scheduled Keynotes:
KN03
Apache and Do-It-Yourself IT (DIY-IT)
(60 minutes on Wed at 11:00)
Security will pay Speaker the sum of
US$ 1000.00 per keynote delivered.
Security Commitments
Security will arrange for and provide the necessary power, network,
and audio/visual support for presentations. This support will
consist of: one (1) lapel microphone; one (1) LCD projector and
screen; and a basic sound system. Speakers are responsible for
providing their own computers to drive the projector. (Remember
to bring the appropriate power converters if you are coming from
outside the US.) Any additional audio/visual equipment must
be requested in writing by
10 October 2003.
Security will make a best-effort attempt to comply with special
requests, but cannot guarantee success.
Payment
Security will compensate Speaker according to the amounts and schedules
described above; these amounts constitute the speaking fee. In addition,
Security will:
1.
prepay for reasonable coach airfare
(US$ 500 maximum for domestic and
US$ 700 for international flights)
if booked with the conference travel agent
at least thirty (30) days prior to the beginning of the conference;
if airfare is more than the applicable
maximum, Speaker is responsible for making travel arrangements
and purchasing tickets, and Security will reimburse Speaker up to the
aforementioned applicable maximum after the conference;
2.
prepay 1 nights' hotel room plus tax (unless otherwise arranged);
3.
provide Speaker with a meal voucher for each day on which Speaker
presents;
4.
reimburse Speaker, upon presentation of receipts, for reasonable
expenses for ground travel between the Las Vegas airport and the
host hotel and back (such as taxi fares and tips); and
5.
waive Speaker's conference registration fee.
The number of nights covered is calculated from the number of sessions
scheduled, plus one. Tutorial instructors get all conference and
tutorial nights covered, plus one.
Security will pay expenses and fees for
ONE speaker per scheduled presentation or
tutorial. Additional speakers are not covered notwithstanding
any copy of this agreement executed with them. If a presentation
involves multiple speakers, distribution of fees and selection
of which receives the travel and lodging allowance must be
decided amongst them.
If the cost of Speaker's air travel exceeds the maximum set forth
above, Speaker has the option of requesting that the excess be deducted
from the speaking fee.
If changes are made to Speaker's itinerary after travel has been
booked, Speaker is solely responsible for any additional fees or
costs incurred.
Security will pay Speaker at the close of the conference. All contracts
and paperwork must be signed and complete before payment will be issued.
All payments will be made by cheque in U.S. dollars; if you require a
different form of payment, such a a bank transfer, you must notify
Security by 1 November 2003 and payment will be made
within five (5) business days of the close of the conference.
Policies
By signing and returning this agreement, Speaker acknowledges that
it has read, understood, and agrees to be bound by the policies set
forth in this agreement and on the ApacheCon Web site at
<URL:http://ApacheCon.Com/html/policies.html>.
1.
The ApacheCon management reserves the right to cancel any session or
tutorial, at any time and for any reason, including on-site and after
the presentation has begun. If a session is cancelled, the ApacheCon
management may adjust or cancel the speaking fee accordingly.
2.
All presentations will be objective and vendor-neutral, and will
not include any product pitches.
3.
Presentations must fulfill their allotted time slot. Dismissing
attendees twenty minutes early is not acceptable! Failure to fulfill
an assigned time slot may result in a reduced speaking fee.
4.
If notes and handouts are not received by the deadline, the
ApacheCon management may adjust or cancel the speaking fee
accordingly.
5.
By agreeing to present, Speaker grants the Apache Software
Foundation and its designated agents a perpetual, non-exclusive,
irrevocable, and unencumbered licence to reproduce the presentation
materials in any format, in order to make them available to
conference delegates and others,
for fee or gratis. Speaker waives all claim
to any portion of any monies accruing from such distribution.
6.
Security assumes the cost of reproducing and distributing
presentation materials to delegates.
If Speaker violates or fails to comply with any of these policies,
the ApacheCon management may adjust or cancel the speaking fee
accordingly.
Signatures
By signing this agreement, all parties affirm that they understand
its terms and consent to be bound by them in their entirety.
Speaker
___________________________
Signature
___________________________
Date
___________________________
Printed Name
___________________________
Social Security Number/Tax ID Number
For Security and ApacheCon
___________________________
Signature
___________________________
Date
___________________________
Printed Name
Speaker's Address:
Doc Searls
1054 Arbolado Road
Santa Barbara, CA   93103
USA
Facsimile: 805-560-8472
Bookseller Title Requests
If you make reference to any books or other published works,
please consider listing them here. This information will
be provided to booksellers exhibiting at the conference
so they may stock them, making it easier for delegates to
obtain them.
If you have any titles to request, please write them clearly
in the spaces below. Include the author and publisher, and
edition or year of publication if you know it. Fax the form
to +1 818 764 9321 before
15 October 2000.
Speaker: Doc Searls
KN03: Apache and Do-It-Yourself IT (DIY-IT)
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Additional Information
The following is an informational addendum, and not part of the
Speaker Agreement proper.
Deadlines
30 September 2003
All travel and accommodation requests due (REQUIRED).
15 October 2003
All special audio/visual requests due (optional).
Bookseller title request form due (optional).
Travel and Lodging
Security will prepay travel and lodging expenses as set forth in
the Speaker Agreement. Details for arranging these are described
below.
If you have any questions, please direct them to speaker-travel@ApacheCon.Com.
Travel
Security will be working with
Arlene Fink of Enroute Travel to arrange
travel for speakers. There is a bit of information
we need from you to make this process easy and to provide you with that
you request. To speed up the process please send your flight requests
to:
speaker-travel@ApacheCon.Com
We will go over the options and get your itinerary back to you ASAP.
Travel arrangements must be made before 30 September 2003 in order to be eligible for prepayment.
Please note the maximum amounts for the travel allowance
per presentation (noted in the Speaker
Agreement). If you are flying in
from outside the United States, you may want to check on the
price of flights purchased by you directly. Oftentimes you can
purchase the exact same ticket for much less than we can buying
here in the US.
We will be working with ticketless travel [e-tickets] wherever
possible. In order to begin the process of arranging your travel,
we need the following information from you:
1.
Do you want us to book your airline reservation?
If your answer is 'no' then please send us a copy of your
itinerary -- when you have it -- so we know when you are
due to arrive and on what flights. In this case Security
will reimburse you for the travel costs rather than prepaying
it for you.
If yes, then please answer the following questions:
2.
What is your full legal name as it appears on your passport?
3.
Where are you flying from?
4.
What are the dates and times that you want to depart and return?
5.
Do you have a preferred airline?
6.
What is/are your frequent flyer number(s)?
7.
Do you have a seating preference?
8.
Do you have special meal requirements or preferences?
If you have someone traveling with you, please feel free to contact Arlene and arrange for the second ticket to be booked at the same time.
Accommodations
To arrange for lodging for the event, contact
speaker-travel@ApacheCon.Com or call Charel Morris at +1 818 764 9310.
Please have your intended arrival and departure dates
determined before making arrangements.