IBM Lotus Symphony


Finding and Replacing in Lotus Symphony Documents

In Lotus® Symphony™ Documents, you can find words, formatting, styles, and more. You can navigate from one result to the next, or you can highlight all results at once, then apply another format or replace the words by other text.

The Find and Replace dialog

To find text within the whole document, open the Find and Replace dialog without any active text selection. If you want to search only a part of your document, first select that part of text, then open the Find and Replace dialog.

Finding text

  1. Choose Edit > Find and Replace to open the Find and Replace dialog.
  2. Enter the text to find in the Search for text box.
  3. Either click Find or Find All. When you click Find, Lotus Symphony Documents will show you the next text that is equal to your entry. You can watch and edit the text, then click Find again to advance to the next found text. When you click Find All, Lotus Symphony Documents selects all text that is equal to your entry. Now you can for example set all found text to bold, or apply a Character Style to all at once.

If you closed the dialog, you can press a key combination (Ctrl+Shift+F) to find the next text without opening the dialog.

Replacing text

Note Icon Unlike searching text, replacing text cannot be restricted to the current selection only.
  1. Choose Edit > Find and Replace to open the Find and Replace dialog.
  2. Enter the text to search in the Search for text box.
  3. Enter the text to replace the found text in the Replace with text box.
  4. Either click Replace or Replace All.

When you click Replace, Lotus Symphony Documents will search the whole document for the text in the Search for box, starting at the current cursor position. When text is found, Lotus Symphony Documents highlights the text and waits for your response. Click Replace to replace the highlighted text in the document with the text in the Replace with text box. Click Find to advance to the next found text without replacing the current selection.

When you click Replace All, Lotus Symphony Documents replaces all text that matches your entry.

Finding styles

You want to find all text in your document to which a certain Paragraph Style is assigned, for example the "Heading 2" style.

  1. Choose Edit > Find and Replace to open the Find and Replace dialog.
  2. Click More Options to expand the dialog.
  3. Select Search for Styles. The Search for text box now is a list box, where you can select any of the Paragraph Styles that are applied in the current document.
  4. Select the style to search for, then click Find or Find All.

Finding formats

You want to find all text in your document to which a certain direct character formatting is assigned.

Note Icon Finding formats only finds direct character attributes, it does not find attributes applied as part of a style.
  1. Choose Edit > Find and Replace to open the Find and Replace dialog.
  2. Click More Options to expand the dialog.
  3. Click the Format button. The Text Format (Search) window is displayed.
  4. Specify the formatting settings in the Text Format (Search) window and then click OK.
  5. Click Find or Find All.

Similarity search

The similarity search can find text that is almost the same as your search text. You can set the number of characters that are allowed to differ.

Tip Icon When you have enabled Asian language support, the Find and Replace dialog offers options to search Asian text.

The Navigator

The Navigator is the main tool for finding and selecting objects. You can also use the Navigator to move and arrange chapters, providing an outline view to your document.

Use the small Navigation window to quickly jump to the next object or find the next text in your document.


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