IBM Lotus Symphony


General Shortcut Keys in Lotus Symphony

Note Icon Some of the shortcut keys may be assigned to your desktop system. Keys that are assigned to the desktop system are not available to Lotus® Symphony™.

Using Shortcut Keys

A great deal of your application's functionality can be called up by using shortcut keys. For example, the Ctrl+O shortcut keys are shown next to the Open entry in the File menu. If you want to access this function by using the shortcut keys, press and hold down Ctrl and then press the O key. Release both keys after the dialog appears.

When operating your application, you can choose between using the mouse or the keyboard for almost all of the operations available.

Using shortcut keys on Mac OS X

All shortcuts of the form Ctrl+key are changed to Cmd+key on Mac OS X. In addition, the following shortcut keys are for Mac OS X only:
Cmd+F8
Edit points to change the shape of a selected drawing object.
Option+F9
Updates all links, fields, indexes, tables of contents, and page formatting in the current document.
Cmd+Option+F9
Calculates a selected formula and copies the result to the clipboard.
Cmd+F11
Create, edit, apply, and manage styles.

Some keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.6.3 or later. To use the shortcut in Symphony, you must first turn off the Exposé keyboard shortcut for this key.

Calling Menus With Shortcut Keys

When you press and release the ALT key, you will see that some of the characters shown on the menu bar are underlined. To access these menus directly, press the ALT key together with the underlined character. Once the menu is opened, you will again find underlined characters. You can access these menu items directly by simply pressing the underlined character key.

Using Shortcut Keys to Control Dialogs

There is always one element highlighted in any given dialog - usually shown by a broken frame. This element, which can be either a button, an option field, an entry in a list box or a check box, is said to have the focus on it. If the focal point is a button, pressing Enter runs it as if you had clicked it. A check box is toggled by pressing the spacebar. If an option field has the focus, use the arrow keys to change the activated option field in that area. Use the Tab key to go from one element or area to the next one, use Shift + Tab to go in the reverse direction.

Pressing ESC closes the dialog without saving changes. If you place the focus on a button, not only will you see the dotted line framing the name of the button, but also a thicker shadow under the button selected. This indicates that if you exit the dialog by pressing the Enter key, it is the equivalent of pressing that button itself.

Shortcut Keys for Mouse Actions

If you are using drag-and-drop, selecting with the mouse or clicking objects and names, you can use the keys Shift, Ctrl and occasionally Alt to access additional functionality. The modified functions available when holding down keys during drag-and-drop are indicated by the mouse pointer changing form. When selecting files or other objects, the modifier keys can extend the selection - the functions are explained where applicable.

Practical Text Input Fields

  1. When inputting text into a field in a dialog box, you can open a context menu which contains some of the most often-used commands.

  2. Use the shortcut keys Shift+Ctrl+S to open the Special Characters dialog to insert one or more special characters.

  3. Use Ctrl+A to select the entire text. Use the right or left arrow key to remove the selection.

  4. Double-click a word to select it.

  5. A triple-click in a text input field selects the entire field. A triple-click in a Lotus Symphony document selects the current sentence.

  6. Use Ctrl+Delete to delete everything from the cursor position to the end of the word.

  7. By using Ctrl and right or left arrow key, the cursor will jump from word to word; if you also hold down the Shift key, one word after the other is selected.

  8. INSERT is used to switch between the insert mode and the overwrite mode and back again.

  9. Drag-and-drop can be used within and outside of a text box.

  10. The Ctrl+Z shortcut keys are used to undo modifications one step at a time; the text will then have the status it had before the first change.

AutoComplete Function

  1. Lotus Symphony has an AutoComplete function which activates itself in some text and list boxes. For example, enter c:\a into the URL field and the AutoComplete function displays the first file or first directory found on the C: drive that starts with the letter "a".

  2. Use the down arrow key to scroll through the other files and directories. Use the right arrow key to also display an existing subdirectory in the URL field. Quick AutoComplete is available if you press the End key after entering part of the URL. Once you find the document or directory you want, press Enter.

Interrupting Macros

If you want to terminate a macro that is currently running, press Shift+ Ctrl+Q.

Lists of Shortcut Keys in Lotus Symphony

The shortcut keys are shown on the right hand side of the menu lists next to the corresponding menu command.

Table 1. General shortcut keys
Keys Result
Enter key Activates the focused button in a dialog
Spacebar Toggles the focused check box in a dialog.
Arrow keys Changes the active control field in an option section of a dialog.
Tab Advances focus to the next section or element in a dialog.
Shift+Tab Moves the focus to the previous section or element in a dialog.
Alt+Down Arrow Opens the list of the control field currently selected in a dialog. These shortcut keys apply not only to combo boxes but also to icon buttons with pop-up menus. Close an opened list by pressing the Escape key.
Backspace When a folder is shown: goes up one level (goes back)
Ctrl+Click Multiple selection
Ctrl+Double-click Docks or undocks the docking window
Ctrl+T Removes direct formatting from selected text or objects (as in Layout - Default Formatting)
Ctrl+Backspace Delete texts to beginning of word
Ctrl+Tab When the focus is in editing area, moves the focus to the toolbar.
Enter (if an OLE object is selected) Activates the selected OLE object.
Enter (if a drawing object or text object is selected) Activates text input mode.
Ctrl+O Opens a document.
Ctrl+S Saves the current document.
Ctrl+Shift+S Opens the Save As dialog.
Alt+B Creates a new document.
Ctrl+Shift+N Opens the New from Template dialog.
Ctrl+W Closes the current tab.
Ctrl+Shift+W Closes all tabs.
Ctrl+P Prints document.
Ctrl+R Aligns the text to be right.
Ctrl+X Cuts out the selected elements.
Ctrl+C Copies the selected items.
Ctrl+E Aligns the text to be centered.
Ctrl+J Justifies the text.
Ctrl+K Opens the Hyperlink dialog.
Ctrl+L Aligns the text to be left.
Ctrl+V Pastes from the clipboard.
Ctrl+Shift+V Opens the Paste Special dialog.
Ctrl+A Selects all.
Ctrl+Z Undoes last action.
Ctrl+Y Redoes last action.
Ctrl+Shift+Y Repeats last command.
Ctrl+F Calls the Find and Replace dialog.
Ctrl+Shift+F Searches for the last entered search term.
Ctrl+Shift+G Groups selected objects.
Ctrl+Shift+H Hides the docked panel.
Ctrl+Shift+P Superscript.
Ctrl+Shift+R Redraws the document view.
Ctrl+Shift+S Save as.
Ctrl+Shift+T Opens the Thumbnails view.
Ctrl+Shift+0 Automatically docks floating windows.
Ctrl+I The Italic attribute is applied to the selected area. If the cursor is positioned in a word, this word is also marked in italic.
Ctrl+B The Bold attribute is applied to the selected area. If the cursor is positioned in a word, this word is also put in bold.
Ctrl+U The Underlined attribute is applied to the selected area. If the cursor is positioned in a word, this word is also underlined.
Ctrl+Enter at the Selection icon Activates the first icon from the drop-down list of the items on the toolbar.
Ctrl+Shift+B Subscript
Table 2. Shortcuts using function keys
Keys Result
F1

Starts the Lotus Symphony Help

F6 Moves focus to next sub-window.
F7 Starts Spell Check.
F11 Opens or closes Style List.
Ctrl+F10 Activates the first menu item (File menu)
Ctrl+F4 Closes the active document.
Alt+F4 Closes Lotus Symphony.
Shift+F6 Sets focus in previous subwindow.
F10 (Mac special use) Activates the first menu item (File menu)
Shift+F10 Opens the context menu.
Ctrl+Shift+F10 Moves focus to main menu.
Ctrl+Shift+L Shows shortcut keys list.
Shift+Tab Move the focus to previous section or element in a dialog
Shift+Delete Deletes content
Alt+F4 Closes the top dialog (if no dialogs, closes the current application)
Table 3. Shortcut keys for the sidebars
Keys Result
Ctrl+6 Shows or hides the Symphony sidebar.
Ctrl+7 Shows or hides the Symphony properties panel.
F4 Moves focus to sidebar directly.
Table 4. Shortcut keys in Clip Art
Keys Result
Up arrow Moves the selection up one.
Down arrow Moves the selection down.
Shift+F10 Opens a context menu.
Ctrl+U Refreshes the selected theme.
Ctrl+R Opens the Rename dialog.
Insert Inserts a new clip art.
Ctrl+Enter Adds new clip art.
Ctrl+D Deletes the selected theme.
Insert Inserts a new theme.
Table 5. Shortcut keys in the Clip Art preview area
Keys Result
Home Jumps to the first entry.
End Jumps to the last entry.
Left Arrow Selects the next Clip Art element on the left.
Right Arrow Selects the next Clip Art element on the right.
Up Arrow Selects the next Clip Art element above.
Down Arrow Selects the next Clip Art element below.
Page Up Scroll up one screen.
Page Down Scroll down one screen.
Ctrl+Shift+Insert Inserts the selected object as a linked object into the current document.
Ctrl+I Inserts a copy of the selected object into the current document.
Ctrl+T Opens the Rename dialog.
Spacebar Switches between themes view and object view.
Enter Switches between themes view and object view.
Backspace (only in object view) Switches back to main overview.

Table 6. Shortcut keys for drawing objects
Keys Result
Select the toolbar with F6. Use the Down Arrow and Right Arrow to select the desired toolbar icon and press Ctrl+Enter Inserts a Drawing Object.
Tab Selects the next Drawing Object.
Shift+Tab Selects the previous Drawing Object.
Ctrl+Home Selects the first Drawing Object.
Ctrl+End Selects the last Drawing Object.
Alt+Up/Down/Left/Right Arrow

Moves the selected Drawing Object one pixel (in Selection Mode)

Opens the properties dialog for a Drawing Object.

Alt+Ctrl+Tab

Select the next point of the drawing object (Point Selection mode)

In Rotation mode, the center of rotation can also be selected.

Ctrl+Enter Inserts drawing or form objects from toolbar.
Shift key while creating or scaling a graphic object The ratio of the object's width to height is fixed.

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