IBM Lotus Symphony


Working with Master Documents and Subdocuments

A master document lets you manage large documents, such as a book with many chapters. The master document can be seen as a container for individual Lotus® Symphony™ Documents files. The individual files are called subdocuments.

To Create a Master Document:

  1. Choose File - New - Master Document.
  2. If you are creating a new master document, the first entry in the Navigator should be a Text entry. Type an introduction or enter some text. This ensures that after you edit an existing style in the master document, you see the changed style when viewing the subdocuments.

  3. In the Navigator for master documents (should open automatically, else press F5 to open), click and hold the Insert icon, and do one of the following:

    • To insert an existing file as a subdocument, choose File, locate the file that you want to include, and then click OK.

    • To create a new subdocument, choose New Document, type a name for the file, and then click Save.

    • To insert some text between subdocuments, choose Text. Then type the text. You cannot insert text next to an existing text entry in the Navigator.

  4. Choose File - Save.

To Edit a Master Document:

Use the Navigator for rearranging and editing the subdocuments in a master document.

Icon To update an index in a master document, select the index in the Navigator, and then click the Update icon.
Note Icon When you insert an object like a frame or a picture into a master document, do not anchor the object "to page". Instead, set the anchor "to paragraph" on the Layout - (Object type) - Type tab page, and then set the object's position relative to "Entire Page" in the Horizontal and Vertical list boxes.

To Start Each Subdocument on a New Page:

  1. Ensure that each subdocument starts with a heading that uses the same paragraph style, for example "Heading 1".

  2. In the master document, choose Layout - Style List, and select Paragraph Styles from the Style Type list.

  3. Right-click "Heading 1" and choose Modify....

  4. Click the Text Flow tab.

  5. In the Breaks area, select Insert, and then select Page in the Type box.

  6. If you want each subdocument to start on an odd page, select With Page Style, and select "Right page" in the box.

  7. Click OK.


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