IBM Lotus Symphony


Adding index entries

You can add and edit the index or table of contents entries.

To define index or table of contents entries, perform the following steps:
  1. Click a word, or select the words in your document that you want to use as an index entry.
  2. Click Create > References > Entry , and do one of the following:
    • To change the text that displays in the index, type the text that you want in the Entry field. The text that you type here does not replace the selected text in the document.
    • To add an index mark to similar words in your document, select Apply to all similar texts.
    • To add the entries to a custom index, click the New User-defined Index icon, enter the name of the index, and then click OK .
  3. You can type the text in Entry field, 1st key field, and 2nd key field, to change the text that displays in the index.
    1st key
    Makes the current selection a subentry of the word that you enter here. For example, if you select cold, and enter weather as the first key, the index entry is weather, cold.
    2nd key
    Makes the current selection a sub-subentry of the first key. For example, if you select cold, and enter weather as the first key and winter as the second key, the index entry is weather, winter, cold.
    Main entry
    Makes the selected text into the main entry in an alphabetical index. IBM® Lotus® Symphony™ displays the page number of the main entry in a different format than the other entries in the index.
    Apply to all similar texts
    Automatically marks all other occurrences of the selected text in the document. Text in headers, footers, frames, and captions is not included. To include all occurrences of a text passage in an index, select the text, click Edit > Find and Replace, and click Find All. Then click Create > References > Entry and click Insert.
    Match case
    Distinguishes between uppercase and lowercase characters.
    Whole words only
    Searches for whole words that are identical to the search text.
  4. Click Insert.

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