IBM Lotus Symphony


Writing aids

Select the user-defined dictionaries and set the rules for the spellchecking.

To access this command...

Choose Tools - Spell Check, then click Options

User-defined dictionaries

Lists the available user dictionaries. Mark the user dictionaries that you want to use for spellcheck and hyphenation.

NewOpens the New Dictionary dialog, in which you can name a new user-defined dictionary or dictionary of exceptions and specify the language.

New Dictionary – In the Dictionary section you can name a new user-defined dictionary or dictionary of exceptions and specify the language.

NameSpecifies the name of the new custom dictionary. The file extension "*.DIC" is automatically appended.

LanguageBy selecting a certain language you can limit the use of the custom dictionary. By selecting All the custom dictionary is used independently of the current language.

Exceptions (-)Specifies whether you wish to avoid certain words in your documents. In this way, you can create a custom dictionary of all the words to be avoided. If this exception dictionary is activated, during spellchecking you receive a corresponding note about any words which should be avoided.

EditOpens the Edit custom dictionary dialog, in which you can add to your custom dictionary or edit existing entries.

In the Edit custom dictionary dialog you have the option to enter new terms or edit existing entries. If you edit an exception dictionary, the dialog has the added facility of defining an exception for a word. During the spellcheck this exception is then listed as a suggestion.

When a dictionary is edited, a check is made on the status of the file. If the file is write-protected, it cannot be changed. The buttons New and Delete are then deactivated.

BookSpecifies the book to be edited.

The IgnoreAllList (All) includes all words that have been marked with Ignore during spellcheck. This list is valid only for the current spellcheck.

Note Icon The IgnoreAllList entry cannot be selected and cannot be deleted. Only the words included as content can be deleted. This happens automatically each time that Lotus® Symphony™ is closed.

LanguageAssigns a new language to the current custom dictionary.

WordYou can type a new word for inclusion in the dictionary. In the list below you will see the contents of the current custom dictionary. If you select a word from this list it is displayed in the text field. If you type a word with a trailing = character, such as "AutoComplete=", the word is never automatically hyphenated and no hyphenation is suggested. Typing "Auto=Complete" results in the word being hyphenated, or a hyphenation suggested, where you insert the = sign.

SuggestionThis input field is only available if you are editing an exception dictionary. The field shows the alternative suggestion for the current word in the "Word" text box.

NewAdds the word in the Word text field to your current custom dictionary. The word in the Suggestion field is also added when working with exception dictionaries.

Options

Defines the options for the spellcheck and hyphenation.

EditIf you want to change a value, select the entry and then click Edit. You will see a dialog for entering a new value.

Check spelling as you type – Automatically checks spelling as you type, and underlines errors.

Check uppercase words – Specifies that capitalization is checked during spellcheck.

Check words with numbers – Specifies that words that contain numbers as well as letters are to be checked.

Check capitalization – Checks for the correct use of capitals at the start of words during spellcheck.

Check special regions – Specifies that special regions, such as drawing text, are checked during spellcheck.

Typing errors are highlighted in the document with a red underline. If you place the cursor over a word marked in this way, you can open the context menu to obtain a list of corrections. Select a correction to replace the word. If you make the same mistake again while editing the document, it will be marked as an error again.

To place the word pair in the Instant Corrections replacement table, open the Instant Corrections context menu and choose Instant Corrections. Make your selection from the submenu. The word is replaced and at the same time the word pair is placed in the replacement table.


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